Hall Minutes Sept 2013

Minutes of the meeting of the Trustees Williams Memorial Hall, held at the Council
Meeting Room on Tuesday 10 th September 2013 at 9.15 pm.

Present. The Chairman, Cllr Dr. Mrs. E. Venable, Vice-Chairman Cllr. J. Brice-Richards,
Cllr. K. Smith,  Cllr. Bruce Nash, Cllr Mrs. D. Morgan, and the Clerk Paul Smith.

1. APOLOGIES FOR ABSENCE.
Apologises for absence were received from Cllr. Miss C. Carrington and Cllr. Miss J. Brace.

2. TO RECEIVE AND APPROVE THE MINUTES OF THE LAST MEETING.
The Minutes of the meeting held on the Tuesday 9th July 2013, copies having previously been circulated were approved and signed by the Chairman.

3. TO DISCUSS BUSINESS RELATING TO THE WMH.

1. Repairs are needed to the top of the wall in the car park which has broken off. Some of the damaged area has been removed but needs rebuilding. The wall between the hall and number 7, Brynffrwd also requires major repairs. Part of the wall is loose and is in danger of collapsing. The stone wall will need rebuilding. Two quotes have been obtained so far. Clarke Construction total £1,255 and Germaine Landscapes £720. It was agreed that Germaine Landscapes should start the work at the earliest opportunity.

2. The Clerk has now obtained three quotations for replacing the Gas Boilers. These vary significantly in cost. Quotes are for open vented not sealed boilers because of the danger that pressurized boilers may cause leaks in the old iron piping. One quotation is from Rubber Duck Heating for two 40kw Intergas boilers total cost £4,000 the other two are significantly higher. One is from Bridgend Heating Services for two 40 kw Worcester Bosch boilers, cost £5,800. The other from Blazes Heating is for the same 40kw Worcester Bosch boilers cost £5,654. All are guaranteed for five years subject to annual servicing. Blazes Heating who submitted the final quotation suggested that just one boiler could be sufficient for the hall heating requirements based on the existing number of radiators. The Clerk will get further information and represent at September’s meeting.

3. The clerk completed and submitted an application form to Awards for All Wales for a grant to cover the cost of the two new boilers. The grants applied for is £4,000 which is the lowest of the three quotations, the maximum grant is £5,000. Receipt of the application has been received. The review process may take up to 40 days to complete before a decision is taken.

4. The Electrical safety checks have been carried out and the necessary safety certificates obtained. A new light has been installed under the stage near the boilers.

5. At the July meeting it was agreed that the rental charges should remain the same for another year but that a gas central heating surcharge of £3 per hour should be introduced from the 1st October 2013 for those users of the hall who request gas as well as electric heating. Clerk to write to all users advising them of the change.

6, The Insurance cover on the hall has been renewed.

7. The Annual Return has been made to the Charity Commission and acknowledged.

8. The computer was experiencing intermittent “crashes”. The computer was booked in repairs. The system was checked and diagnostics carried out no major fault found. Cost £25.
.
4. TO AUTHORIZE PAYMENT OF ACCOUNTS.
Payments relating to Hall expenses were presented and. approved. Payments totalled
£2,284.76 as per the attached schedule numbered 1349/1362.

5. ANY OTHER BUSINESS.
The Clerk’s annual salary review was discussed and agreed.
Cllr. Mrs. D. Morgan advised that the mop available for use by groups/parties using the hall needs cleaning/washing.

The Chairman closed the meeting at 9.22pm.

Signed Chairman………………………………………10th September 2013

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