Hall Minutes March 2014

Minutes of the meeting of the Trustees Williams Memorial Hall, held at the Council
Meeting Room on Tuesday 11 th March 2014 at 8.03 pm.

Present. Chairman Cllr. Dr. Mrs. E. Venables, Vice-Chairman Cllr. J. Brice- Richards, Cllr. K. Smith, Cllr. B. Nash, Cllr. Miss C. Carrington, Cllr. Mrs. D. Morgan and the Clerk P. Smith.
APOLOGIES FOR ABSENCE.
Apologises for absence were received from Cllr. Miss J. Brace.
2. TO RECEIVE AND APPROVE THE MINUTES OF THE LAST MEETING.

The Minutes of the meeting held on the Tuesday 11th February 2014, copies having previously been circulated were approved and signed by the Chairman.
3. TO DISCUSS BUSINESS RELATING TO THE WMH.
•    Awards for All Grant- Big Lottery Fund. The sum of £3,998 for the replacement of the two gas boilers was received from the Big Lottery Fund on the 24th February 2014. The Clerk will formally acknowledge receipt of the grant and will organize the required publicity in accordance with guidelines laid down by the Big Lottery Fund. It was agreed the Clerk will obtain two or three more quotes before any decision is taken. A decision will hopefully be made at April’s meeting. The work has to be completed within 12 months and ideally the work will be completed in August.
•    The replacement of the Digital lock will be deferred until August.
•    The carpet to be purchased for the entrance and corridor leading to the toilets will be fitted after the repainting part of the hall.
•    The unserviceable microphone(s) have been repaired by JPL Sound.
•    It was agreed a separate informal meeting should be arranged to discuss the first fund raising event.
•    The Clerk reported that he dropped copies of the leaflet advertising the Hall into some larger companies on the Bridgend Industrial Estate. Many companies are too small to host events.
•    The Clerk has been attending some of the meetings at the Community Cafe and they are very popular with elderly and less mobile in the community. They have requested a microwave to assist with serving food. It was agreed that the Clerk can purchase a microwave for the use of the Community Cafe and other users of the hall.
4. TO AUTHORIZE PAYMENT OF ACCOUNTS.
Payments relating to Hall expenses were presented and. approved. Payments totalled
£754.62 as per the attached schedule numbered 1396/1401.
5. ANY OTHER BUSINESS.
It was reported that the overflow pipe from the gents toilet was overflowing.
Cllr. Morgan reminded everyone that the Lent soup lunches are being held on Tuesdays 25th March 1st Apeil and 8th April. The Palm Sunday breakfast is on Sunday 13th April.

The Chairman closed the meeting at 8.16 pm.

Signed Chairman………………………………………8th April 2014

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