History of the council
The Community Council was formed in 1974 when the old Parish Councils became Community Councils.
Since the Community Council was first formed in 1974 there have been 26 Chairman, many who have served as Chairman several times.
Cllr. William Philpin served on both Councils as Chairman with a total of 49 years service between 1930-1979.
Elections for the Community Council are normally held every four years on the first Thursday in May. Elections in in May 2012 are for five years.
The Community Council AGM is held in May each year and it is at the AGM that the Chairman and Vice Chairman are elected by Council members.
A list of Past Chairman is shown below.
1974 – 75 Cllr. William Philpin
1975 – 76 Cllr. Alfred Jenkins
1976 – 77 Cllr. E. Selwyn Jones
1977 – 78 Cllr. Mrs. Sheila Clark
1978 – 79 Cllr. John Lewis
1979 – 80 Cllr. Alfred Jenkins
1980 – 81 Cllr. E. Selwyn Jones
1981 – 82 Cllr. Mrs. Sheila Clark
1982 – 83 Cllr. Alwyn Rees
1983 – 84 Cllr. John James
1984 – 85 Cllr. Wilfred Yandell
1985 – 86 Cllr. Jack Reeves
1986 – 87 Cllr. Gwyn Bryant
1987 – 88 Cllr. John Brice-Richards
1988 – 89 Cllr. Mrs. Margaret Collins
1989 – 90 Cllr. D. John Collier
1990 – 91 Cllr. Roger Roberts
1991 – 92 Cllr. Mrs. Diane Morgan
1992 – 93 Cllr. Jack Reeves
1993 – 94 Cllr. Peter A. Evans
1994 – 95 Cllr. Jeremy Martin
1995 – 96 Cllr. Mrs. Diane Morgan
1996 – 97 Cllr. Jack Reeves
1997 – 98 Cllr.Jeffrey Johnson
1998 – 99 Cllr. Mrs. Jennifer Webb
1999 – 00 Cllr. Kenneth Rees
2000 – 01 Cllr. Peter A. Evans
2001 – 02 Cllr. Mrs. Claire Cuthbert
2002 – 03 Cllr. Mrs. Diane Morgan
2003 – 04 Cllr. Mrs. Jennifer Webb
2004 – 05 Cllr. John Brice-Richards
2005 – 06 Cllr. Kenneth L. Smith
2006 – 07 Cllr. Mrs. Dorothy Brace
2007 – 08 Cllr. Jack Reeves
2008 – 09 Cllr. Mrs. Diane Morgan
2009 – 10 Cllr. John Brice-Richards
2010 – 11 Cllr. Kenneth L. Smith
2011 – 12 Cllr. Miss Charlotte Carrington
2012 – 13 Cllr. Miss Jayne Brace
2013 – 14 Cllr. Dr. Mrs. Elaine Venables
2014 – 15 Cllr. John Brice-Richards
2015 – 16 Cllr. Bruce Nash
2016 – 17 Cllr. Kenneth L. Smith
Information available from Coychurch Lower Council
Information to be published | How the information can be obtained | Cost |
Class1 – Who we are and what we do (Organisational information, structures, locations and contacts)
This will be current information only
N.B. Councils should already be publishing as much information as possible about how they can be contacted. | On request to the Clerk to the Council, Main Road Coychurch CF35 5HB Tel. 01656 647216
E-Mail: clerkcoychurch@gmail.com
Many of the documents are also available on the Council website. www.coychurchlower.org.uk | 5 pence per page copied plus postage. In cases where large bulk of papers are requested, a charge may be levied for the time of the Clerk in processing the request. |
Who’s who on the Council and its Committees | As above | As above |
Contact details for Clerk and Council members (named contacts where possible with telephone number and email address (if used)) | As above | |
Location of main Council office and accessibility details | As above | |
Staffing structure | The Council employs a Clerk only | |
Class 2 – What we spend and how we spend it (Financial information relating to projected and actual income and expenditure, procurement, contracts and financial audit)
Current and previous financial year as a minimum | As above | |
Annual return form and report by auditor | As above | |
Finalised budget | As above | |
Precept | As above | |
Borrowing Approval letter | Not applicable | |
Financial Standing Orders and Regulations | As above | |
Grants given and received | As above | |
List of current contracts awarded and value of contract | As above | |
Members’ allowances and expenses | As above | |
Class 3 – What our priorities are and how we are doing (Strategies and plans, performance indicators, audits, inspections and reviews)
| As above | |
Community Plan (current and previous year as a minimum) | As above | |
Local charters drawn up in accordance with WAG, OVW & WLGA guidelines | Not applicable | |
Class 4 – How we make decisions (Decision making processes and records of decisions)
Current and previous council year as a minimum
| As above | |
Timetable of meetings (Council, any committee/sub-committee meetings and community meetings) | As above | |
Agendas of meetings (as above) | As above | |
Minutes of meetings (as above) – nb this will exclude information that is properly regarded as private to the meeting. | As above | |
Reports presented to council meetings – nb this will exclude information that is properly regarded as private to the meeting. | As above | |
Responses to consultation papers | As above | |
Responses to planning applications | As above | |
Bye-laws | Not applicable | |
Class 5 – Our policies and procedures (Current written protocols, policies and procedures for delivering our services and responsibilities)
Current information only
| As above | |
Policies and procedures for the conduct of council business:
Procedural standing orders Committee and sub-committee terms of reference Delegated authority in respect of officers Code of Conduct Policy statements
| As above | |
Policies and procedures for the provision of services and about the employment of staff:
Policies and procedures for handling requests for information Complaints procedures (including those covering requests for information and operating the publication scheme)
| As above | |
Information security policy- From May 2018 | As above | |
Records management policies (records retention, destruction and archive)- From May 2018 | As above | |
Data protection and privacy policies – From May 2018 | As above | |
Class 6 – Lists and Registers
Currently maintained lists and registers only
| As above | |
Any publicly available register or list (if any are held this should be publicised; in most circumstances existing access provisions will suffice) | ||
Assets Register | ||
Register of members’ interests | ||
Class 7 – The services we offer (Information about the services we offer, including leaflets, guidance and newsletters produced for the public and businesses)
Current information only
| As above | |
SCHEDULE OF CHARGES
This describes how the charges have been arrived at and should be published as part of the guide.
TYPE OF CHARGE | DESCRIPTION | BASIS OF CHARGE |
Disbursement cost | Photocopying @ 5p per sheet (black & white) | 5 pence per copy |
Photocopying @ 5p per sheet (colour) | Actual cost | |
Postage | Actual cost of Royal Mail standard 2nd class | |
Statutory Fee |
| None |
Other |
| Time of the Clerk for bulk requests |
* the actual cost incurred by the public authority