History of the council

Information to be published

How the information can be obtained

Cost

Class1 – Who we are and what we do

(Organisational information, structures, locations and contacts)

This will be current information only

N.B. Councils should already be publishing as much information as possible about how they can be contacted.

On request to the Clerk to the Council, Main Road Coychurch CF35 5HB

Tel. 01656 647216

E-Mail: clerkcoychurch@gmail.com

Many of the documents are also available on the Council website.

www.coychurchlower.org.uk

5 pence per page copied plus postage. In cases where large bulk of papers are requested, a charge may be levied for the time of the Clerk in processing the request.

Who’s who on the Council and its Committees

As above

As above

Contact details for Clerk and Council members (named contacts where possible with telephone number and email address (if used))

As above

Location of main Council office and accessibility details

As above

Staffing structure

The Council employs a Clerk only

Class 2 – What we spend and how we spend it

(Financial information relating to projected and actual income and expenditure, procurement, contracts and financial audit)

Current and previous financial year as a minimum

As above

Annual return form and report by auditor

As above

Finalised budget

As above

Precept

As above

Borrowing Approval letter

Not applicable

Financial Standing Orders and Regulations

As above

Grants given and received

As above

List of current contracts awarded and value of contract

As above

Members’ allowances and expenses

As above

Class 3 – What our priorities are and how we are doing

(Strategies and plans, performance indicators, audits, inspections and reviews)

As above

Community Plan (current and previous year as a minimum)

As above

Local charters drawn up in accordance with WAG, OVW & WLGA guidelines

Not applicable

Class 4 – How we make decisions

(Decision making processes and records of decisions)

Current and previous council year as a minimum

As above

Timetable of meetings (Council, any committee/sub-committee meetings and community meetings)

As above

Agendas of meetings (as above)

As above

Minutes of meetings (as above) – nb this will exclude information that is properly regarded as private to the meeting.

As above

Reports presented to council meetings – nb this will exclude information that is properly regarded as private to the meeting.

As above

Responses to consultation papers

As above

Responses to planning applications

As above

Bye-laws

Not applicable

Class 5 – Our policies and procedures

(Current written protocols, policies and procedures for delivering our services and responsibilities)

Current information only

As above

Policies and procedures for the conduct of council business:

Procedural standing orders

Committee and sub-committee terms of reference

Delegated authority in respect of officers

Code of Conduct

Policy statements

As above

Policies and procedures for the provision of services and about the employment of staff:

Policies and procedures for handling requests for information

Complaints procedures (including those covering requests for information and operating the publication scheme)

As above

Information security policy- From May 2018

As above

Records management policies (records retention, destruction and archive)- From May 2018

As above

Data protection and privacy policies – From May 2018

As above

Class 6 – Lists and Registers

Currently maintained lists and registers only

As above

Any publicly available register or list (if any are held this should be publicised; in most circumstances existing access provisions will suffice)

Assets Register

Register of members’ interests

Class 7 – The services we offer

(Information about the services we offer, including leaflets, guidance and newsletters produced for the public and businesses)

Current information only

As above

TYPE OF CHARGE

DESCRIPTION

BASIS OF CHARGE

Disbursement cost

Photocopying @ 5p per sheet (black & white)

5 pence per copy

Photocopying @ 5p per sheet (colour)

Actual cost

Postage

Actual cost of Royal Mail standard 2^nd class

Statutory Fee

None

Other

Time of the Clerk for bulk requests