History of the council

The Community Council was formed in 1974 when the old Parish Councils became Community Councils.

Since the Community Council was first formed in 1974 there have been 26 Chairman, many who have served as Chairman several times.

Cllr. William Philpin served on both Councils as Chairman with a total of 49 years service between 1930-1979.

Elections for the Community Council are normally held every four years on the first Thursday in May. Elections in in May 2012 are for five years.

The Community Council AGM is held in May each year and it is at the AGM that the Chairman and Vice Chairman are elected by Council members.

A list of Past Chairman is shown below.

1974 – 75 Cllr. William Philpin
1975 – 76 Cllr. Alfred Jenkins
1976 – 77 Cllr. E. Selwyn Jones
1977 – 78 Cllr. Mrs. Sheila Clark
1978 – 79 Cllr. John Lewis
1979 – 80 Cllr. Alfred Jenkins
1980 – 81 Cllr. E. Selwyn Jones
1981 – 82 Cllr. Mrs. Sheila Clark
1982 – 83 Cllr. Alwyn Rees
1983 – 84 Cllr. John James
1984 – 85 Cllr. Wilfred Yandell
1985 – 86 Cllr. Jack Reeves
1986 – 87 Cllr. Gwyn Bryant
1987 – 88 Cllr. John Brice-Richards
1988 – 89 Cllr. Mrs. Margaret Collins
1989 – 90 Cllr. D. John Collier
1990 – 91 Cllr. Roger Roberts
1991 – 92 Cllr. Mrs. Diane Morgan
1992 – 93 Cllr. Jack Reeves
1993 – 94 Cllr. Peter A. Evans
1994 – 95 Cllr. Jeremy Martin
1995 – 96 Cllr. Mrs. Diane Morgan
1996 – 97 Cllr. Jack Reeves
1997 – 98 Cllr.Jeffrey Johnson
1998 – 99 Cllr. Mrs. Jennifer Webb
1999 – 00 Cllr. Kenneth Rees
2000 – 01 Cllr. Peter A. Evans
2001 – 02 Cllr. Mrs. Claire Cuthbert
2002 – 03 Cllr. Mrs. Diane Morgan
2003 – 04 Cllr. Mrs. Jennifer Webb
2004 – 05 Cllr. John Brice-Richards
2005 – 06 Cllr. Kenneth L. Smith
2006 – 07 Cllr. Mrs. Dorothy Brace
2007 – 08 Cllr. Jack Reeves
2008 – 09 Cllr. Mrs. Diane Morgan
2009 – 10 Cllr. John Brice-Richards
2010 – 11 Cllr. Kenneth L. Smith
2011 – 12 Cllr. Miss Charlotte Carrington
2012 – 13 Cllr. Miss Jayne Brace
2013 – 14 Cllr. Dr. Mrs. Elaine Venables
2014 – 15 Cllr. John Brice-Richards
2015 – 16 Cllr. Bruce Nash

2016 – 17 Cllr. Kenneth L. Smith

Information available from Coychurch Lower Council

Information to be published

How the information can be obtained


Class1 – Who we are and what we do

(Organisational information, structures, locations and contacts)


This will be current information only


N.B. Councils should already be publishing as much information as possible about how they can be contacted.

On request to the Clerk to the Council, Main Road Coychurch CF35 5HB

Tel. 01656 647216


E-Mail: clerkcoychurch@gmail.com


Many of the documents are also available on the Council website.


5 pence per page copied plus postage. In cases where large bulk of papers are requested, a charge may be levied for the time of the Clerk in processing the request.

Who’s who on the Council and its Committees

As above

As above

Contact details for Clerk and Council members (named contacts where possible with telephone number and email address (if used))

As above


Location of main Council office and accessibility details

As above


Staffing structure

The Council employs a Clerk only


Class 2 – What we spend and how we spend it

(Financial information relating to projected and actual income and expenditure, procurement, contracts and financial audit)


Current and previous financial year as a minimum

As above


Annual return form and report by auditor

As above


Finalised budget

As above



As above


Borrowing Approval letter

Not applicable


Financial Standing Orders and Regulations

As above


Grants given and received

As above


List of current contracts awarded and value of contract

As above


Members’ allowances and expenses

As above


Class 3 – What our priorities are and how we are doing

(Strategies and plans, performance indicators, audits, inspections and reviews)


As above


Community Plan (current and previous year as a minimum)

As above


Local charters drawn up in accordance with WAG, OVW & WLGA guidelines

Not applicable


Class 4 – How we make decisions

(Decision making processes and records of decisions)


Current and previous council year as a minimum


As above


Timetable of meetings (Council, any committee/sub-committee meetings and community meetings)

As above


Agendas of meetings (as above)

As above


Minutes of meetings (as above) – nb this will exclude information that is properly regarded as private to the meeting.

As above


Reports presented to council meetings – nb this will exclude information that is properly regarded as private to the meeting.

As above


Responses to consultation papers

As above


Responses to planning applications

As above



Not applicable


Class 5 – Our policies and procedures

(Current written protocols, policies and procedures for delivering our services and responsibilities)


Current information only


As above


Policies and procedures for the conduct of council business:


Procedural standing orders

Committee and sub-committee terms of reference

Delegated authority in respect of officers

Code of Conduct

Policy statements


As above


Policies and procedures for the provision of services and about the employment of staff:


Policies and procedures for handling requests for information

Complaints procedures (including those covering requests for information and operating the publication scheme)


As above


Information security policy- From May 2018

As above


Records management policies (records retention, destruction and archive)- From May 2018

As above


Data protection and privacy policies – From May 2018

As above


Class 6 – Lists and Registers


Currently maintained lists and registers only


As above


Any publicly available register or list (if any are held this should be publicised; in most circumstances existing access provisions will suffice)


Assets Register


Register of members’ interests


Class 7 – The services we offer

(Information about the services we offer, including leaflets, guidance and newsletters produced for the public and businesses)


Current information only


As above




This describes how the charges have been arrived at and should be published as part of the guide.





Disbursement cost

Photocopying @ 5p per sheet (black & white)

5 pence per copy


Photocopying @ 5p per sheet (colour)

Actual cost



Actual cost of Royal Mail standard 2nd class


Statutory Fee






Time of the Clerk for bulk requests


* the actual cost incurred by the public authority